For Contributed IROS Papers

Please submit the final version of your paper on PaperPlaza by 31 July 2025 (23:59 PST).

You can access the reviews and remarks from the associate editor through your PaperPlaza account. Be sure to consider these comments and suggestions while preparing your final paper.

Verify that the metadata on PaperPlaza, such as the title, abstract, and author list, is accurate, as this information will be included in the program.

Remember the commitment statement you agreed to during your submission: “The final version should closely match the length and content of your accepted submission, with changes only made to address the reviewers’ comments. It is considered unethical to shorten or modify the final version in a way that makes it significantly different from the accepted version.”

Your final submission must adhere to the 6-page limit, with up to two additional pages allowed for a fee of 180 USD per page for contributed papers.

For RA-L, RA-P, T-RO, T-FR, T-ASE, RAM, T-IE, T-II and T-MECH Papers

The final version of your paper must be uploaded to PaperPlaza by 31 July 2025 (23:59 PST). Please ensure you upload the same PDF version that was submitted to IROS 2025.

Author Registration

In accordance with the Robotics and Automation Society and IROS conference policies, at least one author of your paper must be registered for the conference before uploading the final version. All presenting authors must be registered by 31 July 2025 (23:59 PST). For registration details, please click here. To have your paper included in the final program, at least one author must complete the conference registration.

Important Notice for Authors Requiring a CC BY License

If you are an author who requires a CC BY open access license (such as researchers funded by UKRI), please be aware of this requirement. To obtain a CC BY license for your paper, follow the guidelines outlined under option 2 on this website: https://open.ieee.org/ieee-compliance-with-ukri/.

Frequently Asked Questions (FAQ)

Paper upload and format of papers

Q: When submitting through PaperPlaza for IROS 2025, do I need to change the journal paper (including RA-L, RA-P, T-RO, T-FR, T-ASE, RAM, T-IE, T-II and T-MECH) format or make any modifications?

A: There is no need to restyle your paper to match the IROS contributed paper format. You can submit the preprint PDF of your journal paper, but please ensure that the header and footer are left clear, as the publication team will add a stamp in both areas.

Q: I uploaded the PDF in the same format as the final RA-L submission of the manuscript on PaperPlaza. However, after checking the converted PDF, I noticed that some margins are violated. Do I need to recompile the manuscript using a different document class than the one used for RA-L?

A: As long as the format adheres to the RA-L guidelines, it will be acceptable. Just make sure to keep the header and footer clear, as our publication team will add a stamp at the top and bottom of the first page.

Page Limit & Extra Page Fee

Q: The guidelines mention that contributed papers have a page limit of 6 pages with up to two additional pages allowed for a fee of 180 USD per page. Does this rule apply to journal papers transferred exceeding 8 pages? Do I need to reduce it to 8 pages and pay the extra page fee?

A: No, the limit does not apply any journal papers (including RA-L, RA-P, T-RO, T-FR, T-ASE, RAM, T-IE, T-II and T-MECH). This policy is specific to contributed papers for the IROS 2025 conference. You can include all of your technical content in the paper without needing to reduce it to 8 pages, and you do not need to pay for extra pages.

Copyright

Q: I got my Journal submission paper to IROS 2025 accepted. Should I just submit my Journal paper? It was already published by IEEE. Are there any copyright issues?

A: You can submit either the preprint PDF or the published version from IEEE Xplore. Journal paper will retain the copyright for your paper. Please note that your final submission will be included in the conference proceedings, which will be distributed to all conference participants through InfoVaya (the conference app). However, it will not be sent to IEEE Xplore after the conference.